Minutes of the meeting of Nunney Parish Council on 7 April 2014

Minutes Nunney Parish Council

These are the minutes of the meeting of Nunney Parish Council held at Dallimore Mead Hall Monday 7 April 2014 at 7.30pm.

Minutes Nunney Parish CouncilPresent: Ken Lloyd (Chairman); Mesdames Beresford Capstick-Dale, Ellis, Hannam; Messrs Allom, Gaunt, Hayden, Masters (part), Sanderson. Also present: Ms B Palmer (Clerk).

In attendance: Cllr Philip Ham; Robin Battersby and Nigel Crocker ‒ Trustees for Diocese of Bath and Wells (part); members of the public x 11 (part).

The Chairman welcomed members of the public and visitors from the Diocese. He asked that discussion regarding the Proposed Housing Development off Green Pits Lane (Agenda Item 15) be brought forward and this was agreed.

  1. Apologies for absence ‒ Judith Beresford. Pia McGee did not attend.
  2. Declarations of Interest – None declared.
  3. Minutes of the Meeting of the Parish Council 3 March 2014
    Agreed as a true record and signed by the Chairman.
  4. Minutes of the Meeting of the Parish Council 10 March 2014
    Agreed as a true record and signed by the Chairman.
  5. Matters arising therefrom – Nil.
  6. Proposed Housing Development off Green Pits Lane
    Lisa Ramsay had asked to address the Council of behalf of the local action group and the Chairman invited her to speak.Mr Masters arrived.

    The Chairman explained that the Parish Council had written to MDC recommending refusal of planning permission. It has also been in ongoing dialogue with Mendip and associated Agencies over the issues raised; it unlikely that the application will go to the Planning Board until at least 28 May. The Chairman also gave an update on the Local Plan meeting he had attended.

    The Chairman invited the visitors from the Diocese to speak. They explained that the District Council had encouraged the Diocese to release land for housing; they clarified how sales of glebe land are managed and explained that monies from sales are invested, ring-fenced and the income used solely to pay clergy. Councillors asked questions and discussions took place.

    The Chairman advised Mr Battersby and Mr Crocker that should this planning application be refused and Barratt’s consequently pull-out of the land purchase, that there are interested parties in the village who would be prepared to make the Diocese an offer. This was duly noted.

    Messrs Battersby and Crocker and some members of the public left the Meeting.

  7. Clerks Report & Items for Information – noted.
  8. Letters & emails – As directed at the Meeting 3-3-14.
    Aerial runway ‒ Installation ongoing.
    Replacement Daisy Spring ‒ Installed and in use; completion certificate to be signed.
    The Russell Field ‒ Charity Commission Annual Return for 2013 completed.
    Proposed Wind Turbines at Torr Works ‒ Mr Allom presented the Council’s objections at the Planning Board Meeting on 26th March at which the Planning Officer’s recommendation for refusal was carried by the Board.
    Footpaths & Rights of Way ‒ Article from “The Clerk” copied to Councillors.
    Clerk’s hours ‒ It was agreed to pay the Clerk for 10 hours overtime worked in March.
    Maintenance work ‒ The Clerk updated Councillors on the replanting of the burial ground hedge and repainting of the bench at Dallimore Mead Hall and notice board in the Market Place.
  9. Correspondence – noted.
    Rural Services Network (by email) ‒ Enewsletters forwarded as available.
    Gloria Cawood (by email, forwarded to Councillors) ‒ District Councillor’s March report.
    Community Council for Somerset(by email) ‒ It was agreed to renew membership for 2014-15 at £35.00; see Item 19.
    Grant Thornton ‒ Annual Return 2013-14 and supporting documents (submission by 16-6-14).
    Somerset Waste Partnership (by email, forwarded to Councillors) Details of refuse & recycling collections for public holidays 2014 and new opening hours for the Recycling Centres.
    SCC (by email, forwarded to Councillors) ‒ SID results for March 2014 at Flowerfield.
    Campaign to Protect Rural England (by email, forwarded to Councillors) ‒ Joining CPRE (annual membership £36.00) was discussed. Mr Sanderson proposed joining, seconded Sheelagh Capstick-Dale and agreed. See Item 19.
    SCC (by email, forwarded to Councillors) ‒ Consultation on pre-submission Somerset Minerals Plan until 14-4-14 see www.somerset.gov.uk/mineralsandwaste. Noted, but no comments.
    SALC (by email, forwarded to Councillors) ‒ Legislative Reform Order 2014 now allows councils to use electronic banking ‒ for further discussion under Item 19 i. New Model Financial Regulations are now available.
    SALC (by email, forwarded to Councillors) ‒ Agenda for East Area Meeting 24th March  and Minutes of the Meeting 28-9-13.
    Connecting Devon and Somerset(by email, forwarded to Councillors) ‒ Update on the roll-out of fibre optic broadband.
    Glastonbury Town Council (by email, via SALC, forwarded to Councillors) ‒ Invitation to join them in opposing the development of Hinkley C. No comment.
  10. Annual Parish Meeting 2014
    The flyer for the Meeting and its distribution was agreed.
  11. ByfieldsCemetery – Plot Fees
    Revisions to the burial ground fees, circulated to Councillors with the Agenda, were discussed. Sheelagh Capstick-Dale proposed that these were accepted, seconded Sue Ellis and agreed unanimously. It was further agreed that charges to those not resident in the Parish would be double the standard fee. The Clerk suggested guidelines for the burial ground be prepared and this was agreed. Action: Clerk.
  12. Charities of Thomas Harris & Thomas Turner
  13. The Chairman gave the history of these two village charities. He explained that the Parish Council nominates two Representative Trustees (which do not have to be Parish Councillors) and after discussions Owen Hillier and Sue Ellis were duly nominated.
  14. Insurance
    The Clerk explained that the current insurer is withdrawing from Parish Council insurance ‒ they are honouring the current year (to 31-5-14). Accordingly, she has contacted three alternative providers for quotes and this will need to be resolved at May’s Meeting.
  15. Neighbourhood Plan ‒ Nil.
  16. Old Quarry Gardens
    Suggestions from the Flower Show and their accompanying letter, copied to Councillors with the Agenda, were discussed but it was agreed that costs are required before a decision can be taken. The Clerk has already contacted the current contractor to see if they want more work.  Action:  Clerk & Chairman. 

    It was noted that a further commemorative tree is to be planted (for Fred and Nora LeStrange) and the Chairman said he had agreed the position with the PCC.

  17. Planning Administration (at MDC)
    Mr Ham advised that this has already been resolved.
  18. Transparency Code for Parish Councils Consultation
    Implications of the Code for councils with an annual turnover of less than £25,000 (which includes Nunney) were outlined by the Clerk. issues were discussed and the Clerk asked to  respond to the consultation.
  19. Walking Route from the Village Hall to the School ‒ Carry over to May.
  20. Youth Club ‒ Carry over to May.
  21. Finance
    i)        Cheque Signatories.
    Nunney’s Financial Regulations stipulate three cheque signatories, although legislation requires only two. This was discussed and it was agreed to move to two signatories and the Clerk was asked to investigate the easiest way to do this. Action: Clerk.
    ii)      Accounts for Payment:
    The Clerk advised that there were two further cheques for signature.
    Cheque 1249 ‒ £389.69        Beverley Palmer (Salary for March & admin costs £27.09)
    Cheque 1250 ‒ £  20.69       Bristol Wessex Billing Services Ltd. (Water to the burial ground 21-8-13 to 18-2-14)
    Cheque 1251 ‒ £  60.68       Aster (Hire of hall 6, 14 & 21 Jan & 3 Feb 2014)
    Cheque 1252 ‒ £300.00        K and E Property Maintenance (Pressure washing car park at burial ground)
    Cheque 1253 ‒ £  35.00       Community Council for Somerset (Membership 2014-15)
    Cheque 1254 ‒ £   272.00     HMR&C (Clerk’s tax Jan-March 2014)
    Cheque 1255 ‒ £368.70        Parsons Landscapes Ltd (Grass cutting & weeding March 2014)
    Cheque 1256 ‒ £  36.00       Campaign to Protect Rural England (Membership 2014-15)
    iii) Receipts:
    £    1.36       Bank interest (Jan 2014)
  22. Planning
    MDC 2014/0172/TCA Proposed pruning of conifers (reduction in height) at 5 Horn Street for Richard Hulley. Noted.
    MDC 2014/0338/HSE Single storey front extension and two storey side extension at 13 Glebelands for Mr Dean Roberts. No objections.
    MDC 2013/2234/TPO Consent to reduce the height of yew hedge GI subject to Tree Preservation order M128 at The Old Rectory High Street.
    MDC 2014/0130/HSE Grant of planning permission for proposed new vehicle access and hardstanding to front of property and new entrance porch to front elevation at 11 Flowerfield for Mr & Mrs R Camacho.
    MDC 2013/2554/FUL Grant of planning permission for proposed renovation and conversion of outbuilding to dwelling at Tinsmiths, Hillview, Ridgeway for Mrs Jane Hollis.
    MDC 2013/2463/HSE & 2013/2464/LBC Grant of planning permission & listed building consent for demolition of existing single storey extension on east elevation and replacement with two storey extension.  Construction of single storey garden room extension to east elevation with associated alterations to adjoining existing structure.  Conversion of existing attached garage to provide additional accommodation including associated alterations to existing structure at Court Farm House, Frome Road for Mr & Mrs R Bell.
    MDC 2013/2070 TPO not required for work to trees at Fernleigh House for Mr Bell.
    MDC 2014/0104/TCA TPO not required for proposed felling a tree in a Conservation Area at Rockfield House, Horn Street for Henry Pomeroy.
    MDC 2013/2568/HSE & 2013/2569/LBC Grant of planning permission & listed building consent for the demolition of single storey utility room and car port, create new single storey extension to south elevation, alterations to door and window openings, reconfigure a chimney stack, internal alterations to form a master suite and to reconfigure bathrooms, installation of a passenger lift and replacement entrance gates at Springfield House, Frome Road for Martin Lane Fox.
  23. Rights of Way ‒ Nil.
  24. Reports from Committees and Associations
    i)     Village Hall – Nil.
    ii)   NunneySchool – Nil.
    iii) NCA – Upcoming duck race and Easter bonnet competition.
    iv) Quarry Liaison ‒ Mr Lloyd attended the recent liaison meeting and had already circulated notes. There is a problem of a strong tarmac smell in the village and this was discussed. Aggregate Industries are aware of the issue.
  25. Items for Next Meeting
    Final accounts 2013-14 (to approve); Insurance (to agree a new provider).
  26. Date of Next Meeting ‒ 6 May 2014 at 7.30pm. The Clerk advised that this would be the Annual Meeting of the Parish Council.

 The meeting closed at 9.20pm.