Minutes of the Meeting of the Parish Council held at Dallimore Mead Hall Monday 2 September 2013 at 7.30pm.
Present: Ken Lloyd (Chairman); Mesdames Capstick-Dale, Ellis; Messrs Gaunt, Hayden, Masters (part), Sanderson. Also present: Ms B Palmer (Clerk).
In attendance: Cllr Gloria Cawood (part)
1. Apologies for absence ‒ Anthony Allom (personal), Freda Hannam (unwell), Judith Beresford (holiday), Pia McGee (holiday).
2. Declarations of Interest – None declared.
3. Minutes of the Meeting of the Parish Council 5 August 2013
These were agreed as a true record and signed by the Chairman.
4. Matters arising therefrom – Nil.
5. Clerks Report & Items for Information – noted.
Letters & emails – As directed at the Meeting 5-8-13.
Allotments ‒ Request for a plot directed to Allotment Coordinator; outstanding fees awaited.
Dallimore Mead ‒ Refurbishment of bench pending. Action: KL.
Solar Park at Little Sharpshaw Farm ‒ This planning application is likely to go to the planning board 2 October. AEE have contacted the Village Hall Committee and offered to provide solar panels for the roof should planning be approved.
Electoral Role ‒ 645 as at 1st August 2013.
Community Environment Fund ‒ Grant application to be resubmitted to MDC for the football goals. Action: Clerk.
Arnold-Baker Local Council Administration. 9th Edition received, previous edition passed to the Chairman.
Document storage ‒ David Golby has agreed that the Council can have a 4-draw filing cabinet at the Village Hall; cabinet & files to be sourced.
NPC Contact details ‒ Updated and circulated.
Fly tipping ‒ Three bags of mixed waste dumped in burial ground lay-by ‒ reported to MDC.
Grant Thornton ‒ Queries answered for the annual audit of account for 2012-13; audit “passed” (see Item 7) and completion of audit notice displayed. Members thanked the Clerk for her efforts.
Clerk’s T&C ‒ New hours (44/month), salary increase and back-dated pay as approved Aug 2013; Clerk’s leave Aug (2hrs), Sept (10hrs), Oct (20hrs).
6. Correspondence – noted.
Gloria Cawood (by email, forwarded to Councillors) ‒ District Councillor’s August report.
SCC (by email, forwarded to Councillors) ‒ Nomination form for the Chairman’s award for service to the community to be submitted by 16th September 2013. It was agreed to nominate Catharine Goldsmith. Action Clerk/KL.
Somerset Playing Fields Association (by email, forwarded to Councillors) ‒ Annual Report for 2012/13.
Connecting Somerset & Dorset (by email, forwarded to Councillors) ‒ Update as at 1-8-13.
SALC (by email, forwarded to Councillors) ‒ Justin Robertson has been appointed as the new CountyExecutive Officer.
MDC (by email, forwarded to councillors) ‒ Link to the Parishes Information Bulletin.
NALC (by email, forwarded to Councillors) ‒ Details of workshops “Putting Communities First”.
Somerset Earth Science Centre (by email, forwarded to Councillors) ‒ News from Quarry Faces.
MDC (by email, forwarded to Councillors) ‒ Mendip Community Support Newsletter July 2013.
Rural Services Network (by email, forwarded to Councillors) ‒ It was agreed to support the petition asking the government to improve funding provisions to rural areas. Action: Clerk.
SCC (by email, forwarded to Councillors) ‒ SID results for Frome Road for 25 July to 5 August 2013. These were duly noted.
South West Local Enterprise Partnership (by email, forwarded to Councillors) ‒ Link to their monthly e-newsletter.
Avon & Somerset Police (by email x2) ‒ Details of incidents at Norton St Phillip and Crewkerne.
BT Openreach ‒ Receipt for payment (for removal of telegraph pole in Market Place).
SALC (by email, forwarded to Councillors) ‒ Energy efficient housing.
Hastoe Housing Association ‒ Pookfield Close. A tenant is moving and if any families in Nunney are known to be looking for local rented accommodation NPC is asked to refer them to MDC Housing Register. None known at date.
Mendip Citizens Advice Bureau ‒ Annual report and accounts 2012/13 ‒ in the Reading File; invitation to their AGM on 2-9-13.
Grant Thornton ‒ Annual Return 2012-2013 was completed with no items of concern.
7. Burial Ground
i) Members discussed the list of maintenance items circulated with the Agenda; it was agreed that work is required and the Clerk was asked to establish costs. It was suggested that in future general maintenance is discussed annually, and this was also agreed. Action: Clerk.
ii) Miss Goldsmith will no longer be putting out the wheelie bin and the Clerk was asked to send a thank you letter; Mrs Ellis and Mrs Capstick-Dale volunteered to take this on in future. Action: SE/SCD.
iii) It was agreed to review the burial ground fees and the Clerk was asked to put together a proposal for consideration. Action: Clerk.
8. Flooding and Drainage
Nothing to report.
9. Market Place
i) Telegraph Pole. Removal pending. Action: Clerk.
ii) Bus shelter. Disconnection notice for cable raised; SSE expected to carry out the work shortly. It was noted that it might be useful to retain a (secured) electricity supply and Mr Lloyd said he would investigate this. The bus timetable will be relocated in due course. Action KL.
iii) Road marking and finger post. Information awaited from Highways. Action: Clerk.
iv) Ideas for improvements suggested by Mr Lloyd were discussed. However it was agreed that residents will be asked for their opinions before anything happens. Action: KL.
10. Neighbourhood Plan
The complex issue of producing a Plan and its financing were discussed. Cllr Cawood will ask Mendip to see whether grants and/or other support is available.
11. Old Quarry Gardens
The items requiring maintenance and circulated to Councillors with the Agenda were discussed. The Clerk confirmed that she had invited both the NCA and the Flower Show to October’s Meeting to discuss the issues ‒ no reply at date. Mr Hayden suggested that the borders could be simplified, grassed over for example, which would make maintenance easier and this was noted.
Mr Masters arrived.
12. Recreational Facilities
So far just one quote has been received (from GB Sport & Leisure); Mr Gaunt will meet Playforce for a site visit. Mr Masters advised that local groups had done a lot of fund raising to provide the new facilities at Batcombe. Mr Hayden circulated costs for skate board ramps and these were discussed. Action JG.
ii) Football area above the Village Hall
It was agreed to push ahead with this football facility. The Clerk will update the grant application and confirm costs with GB Sport. Action: Clerk
Mr Hayden advised that Simon Forrester is kindly working on an update to Nunney.org. In addition, Visit Nunney has offered to host a Parish Council web page on their site. After discussions it was agreed to use both web sites; the Clerk was asked forward information to Visit Nunney as appropriate. Action: Clerk.
The Chairman invited Cllr Cawood to speak and MDC’s approach to alternative energy was discussed ‒ it was noted that Mendip has not met its renewable energy target as set by the government.
Cllr Cawood left the Meeting.
14. Youth Club
Mr Sanderson discussed some proposals for setting up a youth club in Nunney which he had circulated to Councillors prior to the meeting. It was agreed that the main issue is to establish if there is a demand and Mr Sanderson volunteered to investigate using an online survey; it was noted that a leaflet drop will be needed anyway and this was agreed. Action: IS. Mr Sanderson asked Members to come up with ideas for possible activities for the next Meeting. Action: All.
Transferred to the current account: £1,000 on 5-8-13. The Clerk advised an additional invoice was being presented for payment to Grant Thornton.
i) Accounts for Payment:
Cheque 1222 ‒ £413.70 Beverley Palmer (Clerk’s salary August & back pay Apr-July 2013 & admin costs £38.39)
Cheque 1223 ‒ £ 65.45 LexisNexis (9th Ed Arnold Baker)
Cheque 1224 ‒ £ 15.17 Aster (hire of hall 3-6-13)
Cheque 1225 ‒ £368.70 Parsons Landscapes Ltd (grass cutting & weeding Aug 2013)
Cheque 1226 ‒ £120.00 Grant Thornton (annual audit of accounts for 2012-13)
£ 1.53 Bank interest (July 2013)
Mr Masters declared a personal interest in respect of planning application 2012/3028 (this is on land owned by his family’s business).
MDC 2013/1622 Householder planning application for proposed two storey extension and detached garage at 7 Sunny Hill for Mr E Light. No objections.
Invitation to comment:
MDC 2012/3028 Amendment to the planning application for a single wind turbine with a maximum blade tip height of 60.5m, along with the accompanying access track, new site entrance, crane hardstanding, electrical switchgear house with associated underground cabling and temporary construction compound (amended plans received 16-7-13 for comment by 26-8-13) at land at Weston Town Farm, Wanstrow for Henry Egerton. After discussions it was agreed “not to comment”.
MDC 2013/1006 Approval of details submitted pursuant to condition 7 of permission 2012/2058 at Tower View Farm, Ridgeway for Mr C Garrod.
MDC 2013/1023 Planning permission refused for erection of detached dwelling and garage at Stable, Ridgeway Lane for Mr & Mrs Sadler. “ ..the application fails to demonstrate that there are any special circumstances .. to allow a new dwelling in this isolated, rural location …”.
17. Rights of Way
Dallimore Lane (FR12/45). The track is becoming overgrown; the hedge behind number 17 Dallimore Mead is technically the residents responsibility but a wooden lap fence has been erected in that garden, thus shutting out the hedge but forcing it into the track. Historically NPC probably maintained the track-side of this hedge using a grant from SCC, but this is no longer available. It was agreed to let the vegetation die back and re-asses the situation in the winter.
18. Reports from Committees and Associations
i) Village Hall – Nil.
ii) Nunney School – New term starts 4 September.
iii) NCA – Jazz night and quiz night coming up.
19. Items for Next Meeting ‒ Grit bin for Ridgeway
20. Date of Next Meeting:
Monday 7 October 2013 at 7.30pm
The meeting concluded at 9.15pm.